How do I know if I need a
wedding day coordinator?
The question that often plagues our couples is how to strategically allocate their budget among various vendors. Planning a wedding involves deciding where to invest your money for the best outcomes. Embracing the challenge that every new event brings we, at times, find it necessary to advise against spending event dollars, including our own services if we believe they won't contribute significantly to the success of your wedding. But, if you find yourself resonating with any of these scenarios, perhaps it's the right moment to reach out to us.
Handmade Details
Relying on family and friends to set up any handcrafted details or items purchased from platforms like Etsy or eBay can inadvertently add pressure to their experience of the day. Inevitably, for them to achieve the ‘look’ you have carefully crafted, it always takes longer than expected. While they undoubtedly want to enjoy the celebration alongside you, the ‘set up’ is a responsibility that may distract them from the festivities. We never recommend putting this burden on loved ones.
In the unfortunate event that something goes awry on the wedding day, it can strain relationships, causing unnecessary heartache. The peace of mind and assurance that professionals bring to the table is invaluable. Entrusting these crucial setup tasks to a dedicated team ensures that every detail is flawlessly executed, allowing you and your loved ones to fully revel in the joyous celebration without the worry of unexpected hiccups.
Outdoor Weddings
When hosting an outdoor wedding, ensuring peace of mind is paramount, and our coordinators excel in delivering just that. By enlisting our services, you guarantee supervision during the event setup. We meticulously instruct your vendors on the precise location for the ceremony and confirm the arrival of musicians, celebrants, and any decor providers, whether they be florists or other decorative suppliers. Additionally, we take charge of arranging your personal items and ensure they are appropriately placed.
In case you're wondering, our commitment extends to overseeing the pack-up process, including collecting any of your personal items or effects left behind. With our coordinators on hand, your outdoor wedding is seamlessly orchestrated from setup to the final moments, allowing you to focus on the joy of the celebration..
You’ve booked transport for your guests
If you've arranged any form of transportation for your guests, whether by coach or water, our team can be on-site to ensure the entire day unfolds seamlessly. The drivers will have our contact number in the lead-up to the event. Knowing that there's someone to call on the day, especially if a guest goes missing or a driver encounters navigation challenges, provides valuable reassurance. Importantly, it won't be the bride or any of the wedding party fielding these calls on the day of the event, allowing you to fully immerse yourself in the joy of your special day
You Are Too Busy With Work/A Life/The In-laws to Confirm Your Wedding Suppliers
We understand that life can get overwhelming, especially when planning and coordinating an event that is essentially a full-time job. Juggling multiple responsibilities and staying focused on the intricate details of your event amidst various demands can be challenging. We recognize the importance of getting every detail right, as even the smallest oversight during the confirmation of wedding suppliers can lead to significant issues.
Outsourcing this responsibility to wedding professionals like us provides the ultimate peace of mind. Our experienced team offers a meticulous eye, double-checking every booking you've made to ensure a flawless execution. Beyond that, our wedding coordinators can provide valuable suggestions about aspects you may not have considered or offer adjustments to existing bookings for an enhanced overall experience. Entrusting this pivotal role to us allows you to navigate the complexities of event planning with confidence and enjoy a worry-free journey to your special day
You Have Invested A LOT Financially Into The Wedding
The investment in a wedding coordinator is often a small fraction when compared to the significant amounts spent on food, beverages, and essential vendors like photographers and florists. It's disheartening when couples dedicate substantial funds to their wedding day and lack someone to advocate for them, ensuring that every aspect of the celebration genuinely reflects their vision and meets their intended brief.
A wedding coordinator serves as your representative, safeguarding the investment you've made and orchestrating the event in alignment with your desires. It's a wise decision to allocate a portion of your budget to this invaluable service, ensuring that every detail, large or small, contributes to the realization of your dream wedding. In doing so, you can fully savour the joy of the day without concerns about the execution and coordination of your carefully planned event.
You Have Hired Too Many Wedding Suppliers To Keep Track Of
Planning a unique wedding often involves the irresistible temptation to bring to life every inspiring idea encountered on recent blogs or platforms. Juggling multiple suppliers and comprehending the dependencies and timings of each one is truly an art form. Entrusting this complex orchestration to a professional who can seamlessly pull everything together is not only a sensible idea but is also worth its weight in gold.
A seasoned wedding coordinator brings valuable expertise to the table, ensuring that every element of your vision aligns cohesively. By relying on their skillful coordination, you can navigate the intricate web of suppliers, timelines, and dependencies, allowing you to fully enjoy the process of bringing your unique wedding dreams to fruition. It's an investment that pays off in the form of a flawlessly executed, distinctive celebration that reflects your personal style and vision.
You’re Hosting a Wedding At Home
Marquee weddings, whether held at home or in a rented space, can turn into major headaches without proper oversight. When the generator malfunctions or the hired toilet cubicles prove unsatisfactory during the event, having someone behind the scenes to troubleshoot and proactively address potential issues becomes indispensable. Events of this nature greatly benefit from our more comprehensive coordination packages. We gather detailed information about your specific needs in advance and tailor our services to offer the most suitable options for your event. With our experienced team, you can rest assured that potential challenges are anticipated and managed effectively, allowing you to focus on enjoying your special day without unnecessary stress.
You’re Having A Reception In An Empty Space/Unique Venue
Blank canvas spaces provide the perfect backdrop for creating unique events, allowing you to truly make the space your own. However, having a dedicated coordinator at the beginning of the day to oversee the arrival of deliveries, set up lighting, and ensure the punctual arrival of your catering team and kitchen equipment is not just sensible—it's essential. Equipping your suppliers with the contact name and number of your wedding coordinator is priceless. This proactive approach prevents suppliers from reaching out to you on the day for problem-solving or updates, allowing you to focus on enjoying your event without unnecessary interruptions or stress.
